Records clerks and assistants Salary
Median salary £26,312 per year (2025). Based on ONS ASHE data.
Gross pay, before deductions. See take-home pay on £26,000 after tax and National Insurance →
For records clerks and assistants, £28,656 is the typical (median) pay. That is well below the UK full-time median of £39,039 — -27% versus the national average. Experienced records clerks and assistants (top 25%) earn over £31,529.
About this role
Records clerks and assistants create, organise, maintain and retrieve records and filing systems for organisations. They manage both physical and electronic document management, ensuring records are accessible, secure and compliant with retention policies.
Key responsibilities
- Filing, organising and retrieving records and documents
- Maintaining document management systems and databases
- Ensuring compliance with records retention and disposal schedules
- Processing incoming and outgoing mail and documents
- Supporting information requests and subject access requests
Qualifications and entry routes
No specific qualifications required. Knowledge of records management principles and data protection legislation is valued. IRMS (Information and Records Management Society) qualifications provide professional development.
Career outlook
Digital transformation is shifting records management towards electronic document management. GDPR compliance requirements maintain demand for records management skills.
Key skills
Common industries
- NHS
- Legal firms
- Local government
- Financial services
- All large organisations
Data coverage
Salary Range (2025)
Estimated Career Progression
Based on salary percentile distribution for this occupation
Entry Level
£13,835
0-2 years
Mid Level
£19,885
3-7 years
Senior
£31,529
8-15 years
Leadership
£37,749
15+ years
Potential career growth: ▲ +173% from entry to leadership
Salary Trend (2015-2025)
Gender Pay Comparison (2025)
Gender pay gap: 12.7%
Full-time vs All Employees (2025)
Full-time premium: +£2,344
Records clerks and assistants salary: common questions
How much do records clerks and assistants earn in the UK?
Is £28,656 a good salary in the UK?
What is the starting salary for records clerks and assistants?
How much do the highest-paid records clerks and assistants earn?
Have records clerks and assistants salaries kept up with inflation?
Is there a gender pay gap for records clerks and assistants?
Figures: ONS Annual Survey of Hours and Earnings, gross annual pay. UK full-time median £39,039 (2025).